COA COVID-19 Community Archive Project

College of the Atlantic Archives has established the COA COVID-19 Community Archive Project, which is being hosted on the COA Digital Collections. The aim is to create a community archive to preserve the story of our community during this extraordinary time.

As well as collecting the college’s official response to the pandemic and conducting oral histories, we are encouraging COA students, staff, faculty, trustees, and alumnx to document their experiences during the COVID-19 pandemic and submit them to the archive. 

The resulting materials from all of these collecting efforts will be preserved according to best archival practices and made publicly available by the College of the Atlantic Archives.

Community Submission Guidelines

Use this Google Form or email archives@coa.edu to submit materials.
We can accept most files types, but prefer .doc, .pdf, .mov., .mp4, .jpeg, and .tiff.
We are currently only accepting digital materials due to safety concerns.

Students
We are interested in personal reflections about how you have adapted your social and academic lives since the closure of campus in March. Examples of submissions include artwork, audio-visual works, blogs, journals, personal reflections, photographs, social media posts (Instagram, Twitter, Facebook), zines.

Faculty
We are interested in how you have adapted their teaching methods and classroom spaces, if you’ve incorporated class projects in direct response to the pandemic. We also welcome your personal reflections about how you have adapted your personal and academic lives since the closure of campus in March.

Staff
We are interested in how you have adapted your workspace or workflow in direct response to the pandemic
. We also welcome your personal reflections about how you have adapted your personal and professional lives since the closure of campus in March.

Trustees & Alumnx
We are interested in how your social and professional lives have changed during the pandemic. Examples of submissions include artwork, audio-visual works, blogs, journals, personal reflections, photographs, social media posts (Instagram, Twitter, Facebook), zines.

COA COVID-19 Community Archive Oral History Project

College of the Atlantic community, under the guidance of Thorndike Library staff and work study students, will be conducting traditional oral history interviews and casual multi-person conversations to document the COVID-19 experience among the COA community (students, staff, faculty, trustees, and alumnx). The resulting materials will be collected, preserved, and made publicly available by the College of the Atlantic Archives.

If you are interested in being interviewed, please email hstevens@coa.edu

We drew inspiration for these projects from so many COVID-19 collecting endeavors across the nation, namely Chatham University Archives & Special Collections and University of Maine Raymond H. Fogler’s Special Collections Department.


About the Archives & Special Collections

The College of the Atlantic Archives and Special Collections collects, preserves, and makes accessible materials documenting the history and development of the college.

The Archives holds academic and administrative records, college and student committee minutes and charters, college and student publications, audio-visual materials, student work, senior projects, graduate theses, and personal papers of significant persons in the college’s history.

The Special Collections contains rare books and materials of unique value coinciding with the mission and vision of the College. Additionally, there is a COA Authors Collection that contains publications (self and professionally published) written by College of the Atlantic faculty, staff, students, and alumni.

Access and Use

Finding Aids

Findings Aids are inventories of the contents of various collections in the archives.  They are hosted in GoogleDrive as they are continually updated and revised as collections are processed.

The Records Organization document describes the arrangement of the COA Archives & Special Collections records and collections.

COA Collection

The COA Collection is located at the back of the library and is composed of duplicate copies of COA publications from the archival collection that are in high demand. These materials are for in-library use only and are accessible anytime the library is open.

Digital Collections

The Digital Collections currently provides access to selected materials from the archival collections, which are being digitized by the college archivist and library workstudy students. We anticipate making a selection of GIS maps, produced by students in the GIS Lab, available soon.

Visit the Archives

If you would like to view materials in the archives, please contact the college archivist to schedule an appointment.

  • Access to records that contain sensitive information and/or are confidential will be determined by the Archivist and Library Director.
Reproduction of Materials

All reproduction of materials requests must be submitted to the Archivist. Reproductions of materials are for private study, scholarship, and research purposes only and may not be transferred to any other person or institution.  Some materials may be restricted by donor, law, or due to preservation concerns.

Services provided by library:

  • photocopies and digital scans of letter- and legal-sized materials
  • digital scans of photographs

Notice Warning Concerning Copyright Restrictions:
The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Permission to Publish

Separate written application for permission to publish material(s) from the Archives must be made to the Archivist. The definition of “Publish” is the distribution of, or intent to distribute, any number of copies of a work, either by sale or for free. If your use of materials may result in a published work, please inform the Archivist. You will be asked to complete a Permission to Publish form.  Please note that it is the researcher’s responsibility to obtain all copyright clearances before publishing and submit those permissions with the Permission to Publish form.

Copyright

The Archives holds the ownership rights to materials, not necessarily the copyright. To determine the copyright status contact the Archivist. It is the researcher’s responsibility to obtain necessary copyright permission before using the material for any purpose other than private study, scholarship, and/or research.

Archival Material Loans

Materials from the Archives and Special Collections may be temporarily loaned to museums, historical societies, educational institutions, and other educational/historical organizations for exhibits or educational purposes. The Archivist or Library Director may allow individuals to borrow archival materials for exhibits or educational purposes. Materials eligible for loan must have no pre-determined restrictions and be able to withstand travel, handling, and climate changes. A Loan Agreement must be signed prior to any materials leaving the premises.