Assistant to the President
COA seeks an Assistant to the President. This person is responsible for acting as the liaison between the President’s Office and the college community. Coordinates activities for the President, the Board of Trustees and the college community. A Bachelor’s Degree with 3-5 years of office management and administrative support experience in a college, school or non-profit setting, or equivalent combination of education and experience is required. Candidates must have the ability to maintain confidentiality and discretion as well as the ability to multi-task effectively. Send resume, cover letter and three references electronically to Andy Griffiths, Administrative Dean, at firstname.lastname@example.org. Please put in the subject line: Assistant to the President Application. Review of applications will begin immediately and continue until the position is filled.
Position Title: Assistant to the President
Department: President’s Office
Reports To: President
Operating under broad guidelines from the President and in accordance with established policies and procedures, the incumbent is responsible for acting as the liaison between the President’s Office and the College community. Coordinates activities for the President, the Board of Trustees and the College community.
ESSENTIAL JOB FUNCTIONS:
• Manages the President’s office including scheduling appointments and travel for the President, Trustees and guests.
• Acts as liaison between the President and the community and the Board of Trustees, promotes and ensures positive relationships with the President’s Office.
• Coordinates and advances important administrative initiatives, coordinates institutional planning and advises the President on a wide variety of institutional matters.
• Serves as Assistant Secretary of the College with responsibilities for coordinating Trustee meetings, assisting in the communication with Trustees, and overseeing Trustee record keeping, including the record of all actions at meetings of the Corporation and of the Executive Committee.
• Drafts, proofs and assists with Presidential correspondence.
• Plans and executes special events as needed.
• Maintains the College’s official records.
• Maintains all records and manages the President’s budget.
• Works with other offices and administrators, maintains Cabinet schedules and agendas.
• Functions as first point of contact for the President’s Office, acts as the representative of the President in correspondence and at events.
OTHER DUTIES AND RESPONSIBILITIES:
• Actively participates in the COA community by attending meetings such as the All College Meeting, staff and Trustee meetings. Participates in standing committees, search committees, student advising or sponsorship of student projects as appropriate.
• Keeps President on point in his list of duties and responsibilities.
• Communicates with high profile Trustees, donors and friends of the College to further the initiatives of the institution.
• Maintains the Board and College committee lists as well as electronic listservs.
• Performs information filing and retrieving.
• Performs other related duties as required.
• A Bachelors Degree with 3 to 5 years of office management and administrative support experience in a college, school or non-profit setting, or equivalent combination of education and experience.
• The ability to deal discreetly and with confidential information/situations
• Ability to multi-task effectively
• Comprehensive knowledge of Microsoft Office Suite, related office software and understanding of general donor database usage
• Proficiency in social media and online outreach
• Budget planning and management skills
• Excellent interpersonal, collaborative and communication skills
• Understanding of higher education and a commitment to the values of the College of the Atlantic
• Sensitivity to and awareness of different cultures, as well as the ability to interact successfully with college-age students and their families
• Work Study Students
WORKING CONDITIONS/PHYSICAL DEMANDS:
Physical surroundings are generally pleasant and comfortable with minimal exposure to injury or other hazards. Minimal physical effort required; normally seated with the freedom of movement on a regular basis handling of materials and supplies. May spend extended periods at terminal, on telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.
Summer Housekeepers – 2015
Job Description (Temporary Positions)
Summer housekeepers are responsible for maintaining the cleanliness of COA’s housing for a diverse array of summer clients – from high school students, to families with young children, to adults attending courses or professional conferences. Housekeeping experience is helpful, but not necessary. Training and supervision will be provided. Summer housekeepers will work closely with the summer Residential Advisors.
Housekeeping responsibilities include:
• Pre-season preparation of cleaning/setup of campus housing
• Stocking summer housing with linens and kitchen/bathroom supplies.
• Stocking laundry rooms with toilet paper, paper towels, etc. and cleaning supplies.
• Daily cleaning/maintenance: Light cleaning of bathrooms, kitchens, hallways and common areas in occupied housing; removal of garbage and recycling; re-supplying kitchens and bathrooms as needed. Notifying summer programs office of any immediate maintenance/repairs.
• Weekend or “turnover” days: A thorough cleaning and restocking of all vacated housing. Kitchens, bathrooms, bedrooms, hallways and common areas will be cleaned, swept, and mopped and all trash and recycling will be removed. Bedroom linens will be replaced as needed and bedrooms will be checked for maintenance issues. Cots transported to or removed from suites as necessary.
• Weekly inventory of supplies and notify Summer Programs office when items need to be ordered.
• End of season: Housekeepers will thoroughly clean all dorms for returning students; collect linens for end of year cleaning; pack/inventory/store all supplies in B/T basement; make a list of necessary repairs for B&G.
Successful candidates should be willing to work hard and independently, but also as part of a team, with a strong attention to detail. Good communication skills are helpful. Physical requirements include some heavy lifting. All housekeepers will be scheduled to work (5) days including Wednesday, Saturday and Sunday, and will be given two consecutive days off per week - either Monday/Tuesday or Thursday/Friday. Hours are from 8 am to 4 pm.
Housekeepers are paid an hourly rate, determined by experience, and a $1 per hours worked bonus will be paid at the end of the summer to housekeepers who have honored their commitment to work for the entire season--June 7 - August 25, 2015 (or sooner if turnover cleaning is complete). TAB breakfast and dinner meals are included. Housing on campus is available for lease through the summer ($75/week).
The housekeeping staff is supervised by the Associate Director of Summer Programs, and will report to her or her designee.
To apply, please submit a resume, cover letter, and the names of three references to Jean Sylvia, email@example.com. Review of applications will begin immediately and continue until the position is filled.
College of the Atlantic is committed to academic excellence, cultural diversity, and multicultural education. COA is an AA/EEO employer. Applications are especially encouraged from persons who would enhance the ethnic, gender, and cultural diversity of the College.