Employment Opportunities

Sustainable Business Program Manager

Part-time employee, average of 25 hours per week, 39 weeks a year.

College of the Atlantic’s interdisciplinary Sustainable Business Program is seeking a program manager. The program manager will work closely with Professor Jay Friedlander, the Sharpe-McNally Chair of Green and Sustainable Business, and coordinate the activities of the program including: external projects, events, collaborations with other institutions and local businesses, guest speakers as well as maintaining and updating the program website, assisting with research and publications and advising students. 

Major tasks of the Program Manager include:
      Assisting with research and editing articles.
      Assisting in advising students and overseeing COA’s on-campus new venture incubator.
      Updating printed, presentation and web materials.
      Scheduling and facilitating the integration of adjunct instructors, collaborating businesses, and guest speakers into the academic program during the academic year.
      Scheduling work-study students who act as teaching assistants/tutors.
      Performing administrative duties, including travel arrangements for internal and external staff.
      Coordinating placement of students in business internships with Career Services.
      Managing communications between the Program businesses and institutions and developing/maintaining a database on these resources.
      Identify and coordinate access to government, accounting, and legal services for Hatchery residents.
      Track budgets associated with the Sustainable Business Program.

Qualifications:
    BS/BA or MS degree.
    Prior experience (2-4 years) in administration or program management.
    Excellent verbal, written and visual communication skills.
    High comfort level with fluidity, ambiguity, and working with diverse students and professionals.
   Excellent organizational skills.
    Skilled in the use of MS Office Suite, Illustrator and able to learn new programs as necessary.
    A strong interest or experience in business and start-ups.

Send a cover letter, resume and three references to: jfriedlander@coa.edu. Electronic applications only, please. Review of applications will begin immediately and continue until the position is filled.

Assistant to the President

COA seeks an Assistant to the President. This person is responsible for acting as the liaison between the President’s Office and the college community.  Coordinates activities for the President, the Board of Trustees and the college community.  A Bachelor’s Degree with 3-5 years of office management and administrative support experience in a college, school or non-profit setting, or equivalent combination of education and experience is required.  Candidates must have the ability to maintain confidentiality and discretion as well as the ability to multi-task effectively.  Send resume, cover letter and three references electronically to Andy Griffiths, Administrative Dean, at agriffiths@coa.edu.  Please put in the subject line:  Assistant to the President Application.  Review of applications will begin immediately and continue until the position is filled.

 Job Description

Position Title:    Assistant to the President
Department:    President’s Office
Reports To:    President

GENERAL SUMMARY:

Operating under broad guidelines from the President and in accordance with established policies and procedures, the incumbent is responsible for acting as the liaison between the President’s Office and the College community. Coordinates activities for the President, the Board of Trustees and the College community.

ESSENTIAL JOB FUNCTIONS:

•    Manages the President’s office including scheduling appointments and travel for the President, Trustees and guests.

•    Acts as liaison between the President and the community and the Board of Trustees, promotes and ensures positive relationships with the President’s Office.

•    Coordinates and advances important administrative initiatives, coordinates institutional planning and advises the President on a wide variety of institutional matters.

•    Serves as Assistant Secretary of the College with responsibilities for coordinating Trustee meetings, assisting in the communication with Trustees, and overseeing Trustee record keeping, including the record of all actions at meetings of the Corporation and of the Executive Committee.

•    Drafts, proofs and assists with Presidential correspondence.

•    Plans and executes special events as needed.

•    Maintains the College’s official records.

•    Maintains all records and manages the President’s budget.

•    Works with other offices and administrators, maintains Cabinet schedules and agendas.

•    Functions as first point of contact for the President’s Office, acts as the representative of the President in correspondence and at events.

 OTHER DUTIES AND RESPONSIBILITIES:

•    Actively participates in the COA community by attending meetings such as the All College Meeting, staff and Trustee meetings.  Participates in standing committees, search committees, student advising or sponsorship of student projects as appropriate.

•    Keeps President on point in his list of duties and responsibilities.

•    Communicates with high profile Trustees, donors and friends of the College to further the initiatives of the institution.

•    Maintains the Board and College committee lists as well as electronic listservs.

•    Performs information filing and retrieving.

•    Performs other related duties as required.

SKILLS/EXPERIENCE/TRAINING REQUIRED:

•    A Bachelors Degree with 3 to 5 years of office management and administrative support experience in a college, school or non-profit setting, or equivalent combination of education and experience.

•    The ability to deal discreetly and with confidential information/situations

•    Ability to multi-task effectively

•    Comprehensive knowledge of Microsoft Office Suite, related office software and understanding of general donor database usage

•    Proficiency in social media and online outreach

•    Budget planning and management skills

•    Excellent interpersonal, collaborative and communication skills

•    Understanding of higher education and a commitment to the values of the College of the Atlantic
•    Sensitivity to and awareness of different cultures, as well as the ability to interact successfully with college-age students and their families

 SUPERVISORY RESPONSIBILITY:

•    Work Study Students

WORKING CONDITIONS/PHYSICAL DEMANDS:

Physical surroundings are generally pleasant and comfortable with minimal exposure to injury or other hazards.  Minimal physical effort required; normally seated with the freedom of movement on a regular basis handling of materials and supplies.  May spend extended periods at terminal, on telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.


College of the Atlantic is committed to academic excellence, cultural diversity, and multicultural education. COA is an AA/EEO employer. Applications are especially encouraged from persons who would enhance the ethnic, gender, and cultural diversity of the College.


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